UniCredit DesiGenZ International WORKSHOP for future out-of-the-box thinkers 13/14 of November 2018, in the UNICREDIT PAVILLION, MILAN PARTICIPATION AGREEMENT between EASTWEST EUROPEAN INSTITUTE SRL (an Italian Company with VAT IT 12156961000 having its registered office at Via Gregorio VII 368, Rome, Italy as the Organizer (“EWEI” or the “Organizer”) and Name, Surname: ………………………………………………….. Date and Place of Birth: ………………………………………………… ID No.: ………………………………… as the Participant of the International UniCredit DesiGenZ (the “Participant”) The Organizer is pleased to present the International UniCredit workshop DesiGenZ (the “Workshop“), sponsored by UniCredit S.p.A, Zweigniederlassung Wien, Rothschildplatz 4, 1020 Vienna, Austria (the “Sponsor”). The Workshop is governed by the rules set out below (the “Workshop Rules“). By entering the Workshop, you, the undersigned (the “Participant” or “you“), agree to abide by the Workshop Rules as well as the decisions of the Organizer, the Sponsor and Workshop judges. Overview: This Workshop brings together students, tutors and other individuals to compete to solve real-life business cases in diverse teams of 5-7 people, to generate new business experiences and ideas during participation in a 2-day learning, doing and designing event. The Workshop will be held on 13 and 14 November 2018 in Milan, Italy on the 1st floor of the UniCredit Pavilion. The Organizer reserves a right to change location of the Workshop. Any changes shall be announced communicated to the Participant by the Organizer. Entry: During the Workshop, the Participant will be given the tools necessary to create innovative, demonstrative solutions to real, practical and theoretical business cases. Each solution (the “Entry“) will garner points assigned by judges. The goal is to garner the highest amount of points possible by the end of the Workshop. All Entries must meet the following general conditions: Entries must be submitted in English. Participants may submit one Entry only, per team. Incomplete Entries may be disqualified. Each Entry must be original, of the Participant’s own creation and newly designed during the Workshop and must not have been entered in any other competition similar to the Workshop. The Organizer reserves the right to disqualify any Entry if the Entry or a participant does not comply with these Workshop Rules. The Organizer of the Workshop will provide participants with Wi-Fi connectivity free of charge for the duration of the Workshop. Each participant may use his or her own PC/device for Workshop notes and design if they so choose. Scoring of Entries: The winners will be chosen by a panel of international experts, the Organizer, the Sponsor and external parties (the “Judges“). Entries will be evaluated on the basis of the following criteria: (i) speed (ii) innovativeness of the solutions, creativity and resourcefulness, ability to use newly gained skills (iii) feasibility and execution of the solutions (iv) final presentation of the Entry (v) individual work of the Participant demonstrated in team. The Entry that earns the highest overall score will win. The decisions of the Judges will be final and may not be contested. In the event of a tie, Judges will deliberate to determine the winner. The judging period may be extended by Organizer and/or Sponsor for any length of time, at Organizer’s and/or Sponsor’s discretion. Winners and Awards: The winning teams awarded by the highest score by the Judges will be announced at the conclusion of the Workshop on 14 November 2018. The prizes to be awarded are as follows: Gross 8.500 EUR in total, divided into Gross EUR 5.000,00 – 1st Place Gross EUR 2.500,00 – 2nd Place Gross EUR 1.000,00 – 3rd Place All amounts are calculated as gross amounts and are subject to deductions resulting from applicable taxes or other applicable encumbrances. Awards shall be distributed equally among team members. Each member of a winning team shall provide the Organizer with their tax ID number and direct deposit bank details prior to the disbursement of the award, in order to be eligible to receive the monetary award. Monetary awards will be transferred directly to individual team members’ accounts. The Participant acknowledges that failure to provide her/his bank account details may result in her/him not being eligible to receive the monetary award. Neither the Sponsor nor the Organizer shall bear any responsibility for that. Selected exceptional individuals will be offered an internship opportunity. The selection shall be made upon the sole discretion of the Sponsor. Copyrights and other Intellectual Property rights of Entries: the Participant represents and warrants that the Entry is and will be Participant’s own original work, and does not and will not infringe upon the intellectual property or proprietary rights of any third party, including, without limitation, any third party patents, copyrights or trademarks. All moral rights to the Entry remain to be a property of the Participant. The Participant hereby exclusively agrees to assign and transfer to the Sponsor all economic rights, titles, and interests in and to the Participant’s Entry. Consequently, the Sponsor shall have all economic rights to reproduce, distribute, rent, copy, edit, publicly display, publicly perform, broadcast, publish and use, in whole or in part, any Entry, in any manner without further compensation during and after the Workshop. The Participant assigns and transfers rights pursuant to this paragraph to the Sponsor exclusively. Assignment and transfer of rights pursuant to this paragraph shall not be limited in territory and shall be unlimited in time, without expiration. The Participant acknowledges and agrees that Sponsors or other Participants or third parties may have developed or commissioned works which are similar to the Entry of the Participant or the Participant’s team, or may develop something similar in the future, and each Participant waives any claims that Participant may have that result from any similarities the Participant’s Entry or Entries from the Participant’s team. Publicity: By participating in the Workshop, the Participant consents to the use of his/her name, photo and/or likeness, biographical or demographic information, entry and statements attributed to Participant (if true) for the purpose of promoting and advertising the Workshop, including and without limitation, inclusion in Organizer’s and Sponsor’s newsletters, websites at http://eastwest.eu, htt://ew-ei.eu, http://unicredit.eu and any of the Organizer’s and/or Sponsor’s social media accounts or outlets, without compensation. The Participant authorizes the Sponsor and the Organizer to treat and use his/her personal data according to terms and purposes mentioned herein and in the Consent enclosed to this Participation Agreement, and to use his/her pictures in the websites stated in the previous paragraph. The Participant gives the Sponsor and the Organizer the right to use, spread, treat, reproduce his/her personal data – for free and without expiration – also through derived works, in any form, from photographing that will take place at the Workshop, with awareness of the fact that the final purpose of all mentioned activities is related to advertising, promotion and marketing of the Workshop. The Participant authorizes the Sponsor and the Organizer to conserve all videos and pictures in the digital archives for a period of maximum 5 years from the date of entering into this Participation Agreement. The Participant authorizes the Sponsor and the Organizer to modify – but not significantly alter – pictures of him/her for the purposes stipulated above. The Participant authorizes the Sponsor and the Organizer to use his/her personal data for recruitment purposes. Disclaimers, liability and indemnification: The Organizer and the Sponsor are not liable for any loss or damage resulting directly or indirectly from the Participant’s participation in the Workshop. Organizer and Sponsor are not liable for any loos or damage resulting directly or indirectly from Participant’s receipt, use or redemption of any awards, or of Participant’s inability to receive, use or redeem any awards. Furthermore, the Organizer and the Sponsor are not responsible for: (1) technical failures of any kind, including the malfunctioning of any telephone, computer, network, hardware or software; (2) the unavailability or inaccessibility of any service; (3) electronic or human error which may occur in the administration of the Workshop; or (4) any injury or damage to persons or property, including your computer, which may be caused, directly or indirectly, in whole or in part, from your participation in the Workshop. The Organizer and the Sponsor do not accept liability for any loss or damage or for any other loss or damage that may result from unsuccessful application to the Workshop towards individuals that have registered for the Workshop but have not been chosen to participate in the Workshop. You hereby release and agree to indemnify and hold not liable Organizer and Sponsor from any and all damages, injuries, claims, causes of actions, liability or losses of any kind, known or unknown, absolute or contingent, now or in the future arising from or related to: (1) your failure to comply with any of the Workshop Rules; (2) any misrepresentation you make under the Workshop Rules; or (3) your participation in the Workshop. General: The Organizer reserves the right, in their sole discretion, to cancel, modify or suspend the Workshop in whole or in part, in the event of fraud, technical or other difficulties or if the integrity of the Workshop is compromised, without liability to the Participants. The Organizer reserves the right to disqualify any participant, as determined by the Organizer, who violates the Workshop Rules or who they believe is cheating or is threatening, harassing any other team or team member or Sponsor’s or Organizer’s personnel. If any provisions of this Participation Agreement shall become illegal, invalid or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not in any way be impaired. This Participation Agreement is governed by the laws of Italy and will be subject to the exclusive jurisdiction of respective courts in Rome. I understand and agree to the Workshop Rules set out in this Participation Agreement. The Participant: ______________________ ______________________ Rome, ______________________ First and Last name Signature Date EWEI: ______________________ Schedules: Schedule 1 Consent PRIVACY NOTICE ON THE PROCESSING AND PROTECTION OF THE CANDIDATES PERSONAL DATA PURSUANT TO ARTICLE 13 AND 14 OF THE GENERAL REGULATION FOR THE PROTECTION OF PERSONAL DATA The purpose of the following privacy notice is to provide an overview of the use of your personal data by UniCredit SpA and your rights pursuant to the General Regulation on Protection of Personal Data – EU Regulation 2016/679 (henceforth also GDPR). DATA CONTROLLER AND DATA PROTECTION OFFICER The Data Processing Controller is UniCredit S.p.A- with legal headquarters in Piazza Gae Aulenti n. 3, Tower A, 20154 Milano (UniCredit). The Data Protection Officer (DPO) may be contacted via: UniCredit S.p.A. Data Protection Office, Piazza Gae Aulenti n. 1, Tower B, 20154 Milano, E-mail: Group.DPO@unicredit.eu, PEC: Group.DPO@pec.unicredit.eu. PURPOSE AND LEGAL BASIS FOR THE PROCESSING UniCredit processes the personal data in its possession, collected directly from the data subject, or by third parties, for the following purposes: Processing of the data you have conferred in order to enable you to take part in the DesiGenZ event. This need represents the legal basis that justifies the relative processing. The conferral of the personal details required for said purposes is not compulsory, however, failure to provide them may entail the impossibility of taking part in the event. Processing of the data you have conferred in order to enable you to be selected to enter into an employment or collaboration relationship (including, by way of example, a traineeship) with UniCredit S.p.A. In particular, your personal data may be processed to enable your participation in interviews and/or tests (in a classroom and/or online) that, by way of example, are designed to assess your professional aptitude or your level of understanding of the English language etc. The legal basis that justifies the processing is your consent, which you are free to provide or not and that you may in any case revoke at any time.The conferral of the personal data required for this purpose is not compulsory, but failure to provide them will entail the impossibility of taking part in the aforementioned interviews and/or valuation tests and, as a result, to participate in the selection process. Processing of the data you have conferred including the images and the photos taken during the event that will be published on the UniCredit and other sites managed by third parties over which UniCredit has no control such as Linkedin, Facebook, Youtube, Twitter. The legal basis that justifies the processing is your consent, which you are free to provide or not and that you may in any case revoke at any time. The conferral of the data required to these ends is not compulsory and the failure to provide the same shall not in any way prejudice your participation in the event. CATEGORIES OF DATA PROCESSED UniCredit processes personal data collected directly from you, or from third parties, that include, by way of example, biographical data (i.e. name, surname, address, data and place of birth), contact data (i.e. e-mail address, land line and mobile phone numbers) as well as data related to your Curriculum Vitae. BENEFICIERIES OR CATEGORIES OF BENENEFICIARIES OF PERSONAL DATA Natural persons or legal entities including in the list which may be consulted in the Privacy section of the www.unicredit.it website, may become privy to your data as data processors, as well as the natural persons belonging to the following categories who have been authorised to process the personal data, relative to the data required to perform the tasks assigned to them: employees or outsourced workers or trainees assigned to UniCredit’s HR function, consultants and other natural persons who are occasionally assigned to UniCredit’s HR function; employees, temporary employees, trainees and consultants of external companies appointed by the data processors. TRANSFERRAL OF DATA TO THIRD COUNTRIES UniCredit informs you that the personal data may even be transferred to countries that are not part of the European Union or the European Economic Space (so called Third Party Countries) that are recognised by the European Commission as having an adequate level of personal data protection or, otherwise, only if the UniCredit suppliers located in a Third Party Country contractually guarantee a level of personal data protection that is in line with that of the European Union (i.e. by signing the standard contractual clauses foreseen by the European Commission) and that the rights of the data subjects are always guaranteed.Further information may be requested by writing to Group.DPO@unicredit.eu. PROCESSING PROCEDURE The processing of the personal shall take place using manual, computer and remote tools and adopting criteria that are closely linked to the purposes in question and, in any case, in a manner that guarantees the security and confidentiality of the same data. RIGHTS OF THE DATA SUBJECTS The GDPR assigns you the right to know which data that concern you are in UniCredit’s possession, as well as how they are used and to obtain, if the conditions allow, a copy of them, their cancellation or updating, their rectification or, if of interest to you, the integration of the data as well as the right to portability. 7.1 TIMEFRAME OF DATA CONSERVATION AND RIGHT TO CANCELLATION If the data is conferred in order to present a candidacy for a generic position, UniCredit processes and retains your personal data for a maximum period of thirty six (36) months starting from the date of the last time the data subject logged on to their profile created on the UniCredit portal, to enable them to be called to take part in the selection procedure for any professional positions in line with their professional profile. If the data is conferred in order to present a candidacy for a specific position, UniCredit shall retain the personal data collected and used for the above purpose for a maximum period of thirty six (36) months starting from the date of the closing of the selection procedure for the specific position to enable you to be called up to take part in the selection procedure for any professional positions in line with their professional profile. At the end of the applicable conservation period, the personal data referred to you shall be cancelled or retained in a form that does not allow identification (i.e. irreversible anonymization), unless they need to be processed further for one or more of the following purposes: i) the settlement of pre-litigation and/or litigation entered into before the expiry of the conservation period; ii) in order to follow up on investigations/inspections by internal control functions and/or external authorities begun prior to the expiry of the conservation period; iii) to follow up on requests forwarded by Italian or foreign public authorities received/notified to UniCredit prior to the expiry of the conservation period. HOW TO EXERCISE YOUR RIGHTS In order to exercise the above rights the data subject may turn to: firstname.lastname@example.org The term for a reply is one (1) months, which may be extended to two (2) months in particularly complex situations; in this case, UniCredit provides an interim communication within one (1) month. Exercising ones rights is, in principle, free of charge. COMPLAINTS OR REPORTS TO THE GUARANTOR FOR THE PROTECTION OF PERSONAL DATA UniCredit informs you that you have the right to present a complaint or make a report to the Guarantor for the Protection of Personal Data or alternatively present an appeal to the Judicial Authorities. The contact details for the Guarantor for the Protection of Personal Data may be consulted on the website http://www.garanteprivacy.it. FORM FOR THE ACQUISITION OF CONSENT TO THE PROCESSING OF PERSONAL DATA With reference to the above mentioned purposes in Section 2, letter B) of the Privacy Notice AUTHORISE DO NOT AUTHORISE The processing of the data to be selected to enter a working or collaboration relationship with UniCredit S.p.A. With reference to the above mentioned purposes in Section 2, letter C) of the Privacy Notice AUTHORISE DO NOT AUTHORISE UniCredit to make and register photos and videos – even by authorised third parties – that contain my image; UniCredit to publish my data on the UniCredit website and on the sites over which UniCredit has no control, such as Linkedin, Facebook, Youtube, Twitter; UniCredit to modify, if necessary, the image to the extent that this is required by the above described usage; I grant UniCredit, free of charge, with no time limit, the right to the use and distribution of my image according to the terms and procedures described above, expressly waiving any right or claim, even of an economic nature, and any action or claim connected to the use and/or distribution of my image. I release UniCredit from all prejudice, economic burden and all responsibility related to an incorrect use of the data and images by third parties.
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